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Abd is looking for a bookkeeper + office administrator to support the daily rhythm of our studio. This role is integral to keeping both our finances and operations running smoothly. If you’re organized, detail-oriented, and thrive in a creative environment, we’d love to hear from you.
bookkeeper + office administrator
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Ashley Botten Design is seeking a full-time bookkeeper & office administrator to join our growing team in the Toronto studio. This position will be responsible for all aspects of our daily accounting functions: maintaining financial records, account receivable/payable, transactions, banking, reporting, and account reconciliations.
This role will also be responsible for some general office duties. The ideal candidate is highly organized with a strong attention to detail and the ability to multi-task. This is a full-time hybrid position, with work split between in the Queen West-based studio and home office (1 day a week wfh).
responsibilities
bookkeeping
- – Using QuickBooks and DesignDocs manage day-to-day reconciliation for the studio, including invoicing and timesheet management.
- – Coordinate accounts payable including invoice verification and ensure timely payments.
- – Stay on top of all transaction records and resolve irregularities. Daily Bank postings.
- – Managing the Finance Inbox.
- – Prepare Financial and Project reporting.
- – Filings of HST.
- – Assistance with Year End Tax Review.
- – Manage Cash Flow Meetings.
- – Support the procurement process for the studio.
general office duties
- – Filing (physical and digital), some data entry.
- – Office supplies tracking, ordering & management.
- – Oversee and enforce office procedures.
- – Create and update documentation and filing.
- – Assist with mail and office correspondence as well as incoming or outgoing shipments.
- – Provide reception and administrative support as required.
- – Run errands and assist with studio events as necessary.
qualifications
- – University or College Degree in finance or accounting.
- – Exceptional English written and oral communication skills.
- – Excellent written & verbal communication skills.
- – Proficiency in MS Office Suite and QuickBooks.
- – Be tech proficient and have an interest in streamlining processes and procedures leverage tools.
- – Strong attention to detail, ability to work in a complex and fast paced working environment in a timed and organized manner.
- – Self-directed and able to work without supervision on multiple tasks.
great assets to have
- – Interest and experience in art, architecture and/or interior design.
- – Knowledge or experience in Design Docs.
Qualified candidates please submit your resume and cover letter to: careers@ashleybottendesign.com. Deadline for applications is June 18th, 2025.
ABD welcomes all applications. Reasonable accommodations are available on request for candidates taking part in the selection process.
Please state “Bookkeeper” in the email subject line. No phone calls please.